Booth Artisan Guidelines

Glass Gardens NW
Glass Gardens NW

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Welcome

Thank you for your interest in the 2017 Anacortes Arts Festival (AAF).  AAF is a non-profit organization that promotes and funds arts, artists and art education to create a vibrant arts community.  The Festival is in its 56th year, hosts more than 260 artisans, averages around 80,000 visitors and produces a highly acclaimed fine art show.

Location

Festival Street MapFor information about Anacortes and getting to the Festival, see Maps and Directions.

Anacortes is located on breathtaking Fidalgo Island at the front of the San Juan Islands, in Northwest Washington. As a beautiful Puget Sound destination, the Anacortes community graciously hosts events throughout the year and the Festival is the largest of those events. There is a dynamic art community in this small town and the support of the Festival is evident with the more than 250 volunteers, who donate their gift of time to make our guests and booth artisans feel welcome. Last year, our total booth artisan sales were more than $1,000,000 over the course of the three days.

Anacortes is known for its warm, small-town hospitality, and we work hard to maintain a supportive environment for artists.  This exciting Festival is a free event to the public and includes three stages of free entertainment daily, two beer gardens, a wine bar and a youth area which is dedicated space for kids and family activities.

Application Process

All applications for the 2017 Anacortes Arts Festival are to be completed through Zapplication.

There is a $30 application fee. During the online application process, you will be required to submit five photographs, four of your product and one booth image. It is important that you submit photos which show the full range of products represented in your booth; some high and low price points included. Your works are evaluated by a jury for originality, quality, and marketability. Therefore, high quality, clear photographic representations can determine if you are accepted into our show.

Commercial agents, dealers, or manufacturers are not eligible to apply.

The festival selects new jurors each year to allow for all artists, both new and returning, to have a fair review process. Each application will be digitally reviewed by a panel of five paid art professionals, including two peer booth artisans, at least one working artist, and other professionals who are experts in the field of fine art and craft. Our process allows jurors to reflect on choosing a balance of artists that they believe will do well with our patrons, thus ensuring a more successful experience for our booth artisans at the Anacortes Arts Festival.

Important Dates

January 5, 2017 Applications available
March 7, 2017 Applications due
March 14-15, 2017 Jury dates
March 22, 2017 Accepted booth artist notifications sent
April 27, 2017 Booth fee payment deadline
May 11, 2017 Refund deadline

Categories

We will accept and evaluate only one Category of Primary Media per application. If you would like to be evaluated under multiple categories, you will need to provide multiple applications.

Ceramics – Clay and porcelain work, other than jewelry
Crafts for the Senses – Handmade candles, soap, and music
Fiber – All work crafted from fibers including basketry & embroidery
Food – All handmade edible food products
Glass – Art using glass as primary medium; except jewelry or garden art
Jewelry – All jewelry regardless of materials used
Metal, Sculpture, Garden Art – All metal work, sculpture, and garden art including mixed media garden art
Painting, Drawing, 2D Mixed Media – All 2D art
Photography – Art made from original negatives or from digital images
Wearables, Leather – All leather products and wearables including clothes, scarves, hats, bags, belts, shoes
Wood, Gourds, Furniture – All Furniture; art using wood as primary medium, including musical instruments

Applicant Notification

Booth Artisan notifications will be made via email. You will not receive a physical letter, so please check your ZAPP account (emails can sometimes get caught in junk mail folders) on the notification date shown above.

Waitlist Policy

AAF does not assign a Wait List number to artists. We do however, maintain a Wait List of high jury-scoring booth artisans and continue to extend invitations all the way until the day before festival set-up.  If a booth becomes available, an artisan from the Wait List will be selected based on jury score, medium, booth size and set-up needs. Artists will be contacted as soon as possible when space becomes available.

Fees and Commission

Booth fees are $325 for each 10′ x 10′ space plus 10% of all sales, including pre-orders taken at the Festival, due at the close of the Festival on August 6 from 5-8pm.

A limited number of double booths are available and requests will be considered on a case by case basis. Please call the office upon acceptance if you would like to request a double booth. All artists will be notified within 7 business days after request has been received. Decisions will be made based on previous sales, medium, booth display and special needs.

Refund Policy

Booth Fees for accepted Booth Artisans due by April 27, 2017. No refunds on booth fees after May 11, 2017 and we apologize in advance that we cannot make exceptions to this policy for any reason.

Festival Hours

Thursday, August 3      6:00pm – 9:00pm       Set-up
Friday, August 4          10:00am – 7:00pm      Festival
Saturday, August 5      10:00am – 6:00pm      Festival
Sunday, August 6        10:00am– 5:00pm       Festival

Booth Assignment

Booth location assignments are made at the discretion of the Director and every effort is made to satisfy the artists’ request. Booth spaces are assigned in the following order of priority.
1) AAF award winners and pre-invited artists
2) Returning AAF artists wanting similar/close to same space as 2016
3) Returning AAF artists from 2016 wanting to move
4) New and returning artists that did not show in the 2016 AAF
5) Artists admitted off of the wait list
*Artists whose payments are late will lose priority

Awards & Artist Amenities

Booth Vendor Awards – A total of $3,500 in awards will be given for:
1.    Best of Show
2.    Creativity of Booth Design
3.    Anacortes Community Award

Award winners will be notified late in the day on Friday.  Their names will be announced Saturday morning, then posted to our website and on a sign located in the Information Booth at 5th & Commercial. Award jurors are a different group of individuals from the booth artisan selection jury.

Lunch – AAF provides a box lunch to each booth vendor on all three days of the Festival.  This is a complimentary service. Lunches are delivered by volunteers to your booth each day.

New this year: If you would like to order additional lunches for booth assistants, they can be purchased in advance for $8 each, and will be delivered to your booth along with your free artist lunch. Please contact us at the Festival office before July 24th to make this purchase. Unfortunately, we will not be able to process any additional lunch purchases after this date.

Coffee Service – Each morning prior to opening, complimentary coffee service will come through the Festival to serve our artisans.

Block Ambassador – An AAF Board Member/Key Volunteer will be assigned to each block of artisans to help answer questions and provide service throughout the weekend, should you need assistance.

Restrooms – Port-a-Potties can be found on side streets throughout the Festival and a unit intended for booth artisans and volunteers is located behind the Arts Festival Office.

Canopies, Tables & Chairs – These items to be supplied by booth artisans or can be rented through Diamond Rentals 360-293-3161 or Pacific Party Canopies at 360-707-2115.

Accommodations – Local hotels, motels and rv parks sell out early for Festival weekend.  Please visit Anacortes.org for more information on where to stay.

Tax Reporting

Collection and reporting of Washington State Sales Tax are your responsibility. UBI (tax identification) is required by Washington State. If your business is located out of state, you can obtain a temporary tax ID number. Booth Fees cannot be accepted without a UBI number. For more information, call 800-647-7706. Web site: http://dor.wa.gov/.

A temporary WA State tax ID number can be issued, but is only good for two shows within the state per year. If you intend to do more than two shows, you will need to apply for a standard WA state UBI number.

Insurance

The Anacortes Arts Festival expects booth artisans to carry their own insurance. You do not need to send us a copy of your policy.

AAF, its employees, volunteers, directors, security or insurance company are not financially liable for losses or damages of any kind. Booth artisans should make arrangements with their own insurance companies for proper coverage. AAF will not be held responsible for any theft or damage to artists work or other personal property. If a booth artisan would like to hire their own private security, the Festival office has a list of recommended vendors we can provide.

Food Products Category

Food categories must obtain necessary food/food handling permits through the WSDA, USDA, FDA or the Skagit County Health Department. We must have a copy of your license before you can set up. For complete information contact www.skagitcounty.net/health or call (360) 336-9380 ext 3402.

Booth Appearance

Your booth must be designed to withstand wind and inclement weather. Exhibitors should maintain sufficient quantities of merchandise throughout the weekend. All booth spaces should be covered by a canopy.  All booths will be viewed during the weekend to ensure that screening standards have been upheld. Sorry, no pets are allowed. Please do not bring animals.

Exhibited Artwork

Only approved artists and the artistic style that you submit in your application may be displayed at the Festival. Work in your booth must be consistent with the images submitted and no work outside of your identified category will be allowed. Booth should be consistent with the image that was submitted in application.

Work displayed must be the original design of the exhibiting artist. Work shall not be mass produced. The Anacortes Arts Festival strives to provide quality artisan work at a variety of price points that appeal to all of our festival goers.

Security

The Festival maintains good security; however, we are not responsible for loss or damage. We hire security to walk the Festival grounds on Thursday, Friday, and Saturday nights and early morning hours. Due to the Festival size and open public access, we recommend removing your product from your booth each evening.

If a booth artisan would like to hire their own private security, the Festival office has a list of recommended vendors we can provide.

Inclement Weather

AAF is a “rain or shine” event. Booth Artisans agree to be available during Festival hours, regardless of weather. In preparation for possible inclement weather, AAF suggests that all canopies are secured with a minimum of 40 pounds of weight on each corner.

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