Food Vendor Guidelines

Food Court

2019 Food Court hours

Friday – August 2, from 10 am to 7 pm
Saturday – August 3, from 10 am to 6 pm
Sunday – August 4, from 10 am to 5 pm

*Music plays on several stages until 9pm (we encourage Food Court vendors to stay open later for guests)

Application

Deadline is April 25, 2019
The number of food booths and trucks accepted to participate in the Festival will be determined by the Director and Food Booth/Truck Committee.

Which application should you complete?

Food Booth Application – If you cook you food on outdoor grills or other portable cooking equipment and then sell your food from under a tent or canopy, please complete the Food Booth Application.

Complete the Food Booth Application Form for 2019 and mail to our office by April 25, 2019.

Food Truck Application – If you prepare or cook your food and sell it from a licensed, motorized vehicle or mobile food unit, please complete the Food Truck Application.

Complete the Food Truck Application Form for 2019 and mail to our office by April 25, 2019.

*Please note that acceptance into the Festival does not guarantee your placement in a particular location.  Locations will be assigned after agreements and payments are received. Food Vendor location details will be sent by June 6, 2019.

Notification of acceptance or non-acceptance will be mailed by May 9, 2019.

Fees for Food Vendors:

Food Booth Vendors:

Our fee structure reflects the amount of space a vendor occupies on the street:

$650.00 for 10′ x 10′ street space
$950.00 for 10′ x 15′ street space
$1,250.00 for 10′ x 20′ street space
$1,550.00 over 10′ x 20′ street space
Non-profit organizations –
contact the Festival office for discount rates

Food Truck Fees:

The Festival collects 10% of all sales by each Food Truck.  Commissions are due at the end of the Festival on Sunday and a tracking method will accompany the payment.  A $200 deposit is due to hold your space.  That $200 is taken out of the total amount owed at the end of the Festival.

Our absolute payment deadline for accepted vendors is May 30, 2019. No refunds.

Electricity

Electrical hookups are available at the following rates:

$40 for each 20 amp 110V circuit
$60 for each 30 amp 220V circuit
$80 for each 50 amp 220V circuit

Your equipment must meet all required safety standards.

The festival will locate 220/110V electrical boxes in strategic positions for use by food booths. The power boxes will be equipped with ground fault interrupter breakers, a personnel safety device, which will trip open on low levels of ground current due to faulty equipment. It is the vendor’s responsibility to provide connecting cords and properly grounded equipment, which meet the National Electrical Code for use at the festival. Food vendors requiring electrical hook up must utilize Anacortes Arts Festival distribution boxes (110-220V).

Electrical needs must be clearly reported on the application form to avoid power shortages. There will not be last minute revisions due to additional electrical requirements. Vendors must comply with Department of Labor and Industries requirements, which require yearly inspections for all concessions and booths. Any factory manufactured units that have a Washington State decal will not require a yearly inspection unless modifications have been made since manufacture.

If you have further questions, please call the Department of Labor and Industries in Mount Vernon, 525 E. College Way, Ste H, Mt. Vernon, WA 98273-5500 or call (360) 416-3000.

Permits and Insurance

Food booth vendors must obtain necessary food / food handling permits through the Skagit County Health Department (http://www.skagitcounty.net/health), Court House Administration Bldg., Rm. 301, 700 S. Second Street, Mt. Vernon, WA 98273 or call (360) 336-9380.

All vendors must have a Washington State U.B.I. (tax identification) number. You can obtain a temporary number for your operations at the festival by contacting the Department of Revenue at 800-647-7706, web site: http://dor.wa.gov/).

The Anacortes Arts Festival must also have proof of insurance from each organization. Each organization must have a minimum of $1,000,000.00 in insurance, which is subject to increase with thirty days notice.

Fire Regulations

The Anacortes Fire Department requires all booths and equipment to meet uniform fire code regulations for tent, canopy and temporary membrane structures. The code reads: “The sidewalls, drops and tops of all shall be made of fire retardant material or shall be made fire retardant in an approved manner.” All booths must be equipped with a fire extinguisher. Propane must be outside of canopy and secured.

Changes to Fire Code Enforcement

Beginning in 2019, Fire Departments in Western Washington will be enforcing a five year old Fire Code that impacts our festival food booth vendors.

  • You may not cook anything that produces grease laden vapors larger than 5 microns, under a canopy, without a Type 1 Suppression Hood. Even if the canopy if fire retardant.
  • There will be a minimum of 10′ separation between cooking equipment and any canopy, building structure or vehicle.
  • All food vendors will need to complete an application with the City of Anacortes prior to the Festival and will be subject to inspection before service may begin.

*Kettle Corn vendors are exempt from the canopy cooking regulations.

All questions regarding Fire Code Enforcement can be directed to Anacortes Assistant Fire Chief Jack Kennedy at 360-293-1925 or jackk@cityofanacortes.org.

Focus on Booth Appearance and Cleanliness

1. All vendors must operate within the confines of the 4 walls of their booth. There must not be any cleaning pots or appliances outside the confines of your booth.

2. We strongly suggest that workers wear something uniform to represent their business: T-shirts, hats or aprons.

Housekeeping

The Festival will provide dumpsters and cardboard recycling containers. Timely garbage disposal is absolutely necessary. Cardboard boxes must be crushed and placed in the recyclable containers and garbage must be placed in the dumpsters. The small garbage cans are for the Festival participants and will be serviced by the Festival’s trash crew. Ice must be dumped into the drains.

The location of your food booth is determined by previous sales, menu, when your booth fee is paid & power needs.

The Festival attendance is about 80,000. Vendors must maintain sufficient quantities of food throughout the three days. The food items and prices that are submitted with this application must be the same at the Festival. No changes or substitutions are allowed without first notifying the Festival office.

We will allow duplication of food items. We feel that given the number of people who attend the festival, duplication of food items would not be a problem and would reduce a long wait in the food lines.